Under the direction of the Purchasing Manager, the Purchasing Analyst is responsible for performing assigned accounting and fiscal functions within the division of Student Development & Health, and Student Affairs as needed. Assigned responsibilities include purchasing, accounts payable and budget analysis functions. Provide budgetary analysis and reports. Use online UCLA financial systems to perform accounting functions and to prepare monthly financial reports. Reconcile and correct accounts. Interact frequently and effectively with budget managers to resolve account questions and problem. Responsible for conducting complex administrative analysis requiring knowledge of University administrative organization, policies, procedures and practices. In addition, the Accountant will oversee the financial and administrative support for fiscal closing, invoices, reimbursements, recharges, encumbrances, billing, memo-liens, deposits, NPEARs and contracts. Serve as a backup reviewer for EDB and payroll processing. Continued employment contingent upon completion of satisfactory background investigation.
Percentage of Time:
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100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
17
Records
Qualifications
Required/Preferred
Skill in performing mathematical calculations with or without a calculator
Required
Working knowledge of Microsoft Office applications, such as Word, PowerPoint, Excel, and Outlook.
Required
Working knowledge of common accounting principles and practices to review and process transactions
Required
Understanding of University accounting and financial policies, procedures, and guidelines.
Preferred
Excellent interpersonal skills to establish and maintain cooperative working relationships with co-workers and supervisors, and to provide excellent service to HGR student controllers.
Required
Understanding of interpersonal communications and ability to interact with stakeholders including staff, students, faculty, and vendors.
Required
Ability to maintain confidentiality of information with tact and discretion.
Required
Demonstrated ability to work independently in an open and vibrant office environment, organize workflow, establish a productive work environment, and complete assignments with minimal supervision.
Required
Demonstrated ability to organize, prioritize and complete detailed work accurately and in a timely manner while working in an open office environment.
Required
Demonstrated ability to understand instructions and to carry out assigned tasks with accuracy and expedience.
Required
Familiarity and/or working knowledge of QuickBooks accounting software.
Required
Experience in teaching/presenting as well as creating presentations and handouts.
Required
Typing skills to prepare and edit correspondence and other documents with speed and accuracy.
Required
Ability to interact diplomatically including repetitively giving instructions and answering questions.
Required
Ability to operate office machinery, such as the copier, fax machine, printer, and scanner.
Preferred
Bachelor's Degree in related field; or equivalent combination of education and experience.
Required
Experience with University online systems for accessing and reporting financial data.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-14-2023
External Posting Date:
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